Job Overview

We are seeking a highly organized, proactive, and entrepreneurial-minded Personal Assistant to join our team. This is a key role in the organization, designed to free up the owner’s time by managing scheduling, communication, administrative support, marketing assistance, and business process optimization. The ideal candidate must be a self-starter who takes initiative, solves problems, and implements efficient systems. This will be a consistent learning position, in the scope to better the business, the owner and the employee.

Responsibilities

Time & Calendar Management

● Organize and manage both business and personal schedules

● Coordinate appointments, meetings, customer nurturing

● Prioritize and streamline the owner's time efficiently

Client & Business Outreach

● Initiate and maintain professional relationships with potential clients, vendors, and business partners

● Conduct proactive outreach to generate business opportunities

Email & Communication Management

● Handle business and personal emails, responding to inquiries promptly

● Manage client follow-ups and ensure timely responses

● Manage Facebook messages and chats to nurture client relations

Social Media & Marketing Support

● Create and schedule bilingual (English/French) social media content

● Manage social media advertising and boosting posts

● Assist in designing marketing materials using Canva

● Perform basic video editing using CapCut or TikTok for content creation

Light Bookkeeping

● Reconcile monthly credit card and bank statements

● Assist with financial organization and documentation

Process Optimization & Systemization

● Break down tasks and workflows into repeatable, efficient systems

● Implement structured processes to improve productivity and consistency

General Administrative Support

● Document creation, report preparation, and data management

● Consistent web research

● Organizing files and business records

● Additional tasks as required to support company operations

Skills & Qualifications

● Bilingual (English & French) – written and spoken

● Proficiency with Google Meet and Zoom is a requirement.

● Proficiency in Google Workspace is a MUST (Docs, Sheets, Calendar, Gmail)

● Comfortable working in the Apple ecosystem, including Mac

● Experience with AI tools like ChatGPT for workflow efficiency

● Knowledge of Canva for marketing materials

●Familiarity with social media management (posting, boosting, ads)

● Basic video editing skills (CapCut, TikTok)

● Strong communication and organizational skills

● Ability to systemize workflows for efficiency and scalability

● Self-starter with a proactive problem-solving approach

● Comfortable handling confidential business and personal information

● Willing to learn consistently from the owner and the market.

Compensation & Benefits

● Salary: 18.50 per hour (Part-time, with potential for full-time)

● Hours: Estimated 4-5 hours per day. Early 6:00 am meetings are a must. (Flexible, with room for growth)

● Remote Work: This position allows for remote work, though preference is given to candidates in Atlantic Canada time zone for local client interactions

● Growth Potential: The role may transition into full-time, based on performance and workload expansion.

● Hardware: A computer, Cellular phone or plan, and headset will be supplied or compensation for your own work tools.

Reporting & Performance Expectations

● Reports directly to the company owner

● Regular check-ins to ensure alignment with business goals

● Performance evaluated on:

○ Ability to manage time and responsibilities effectively

○ Quality of communication and follow-through with tasks

○ Initiative in problem-solving and improving workflows

● Note a background check will be requested or pulled.